Provision of Printers and Scanners across the Government of Malta - DPS056/25

Provision of Printers and Scanners across the Government of Malta - DPS 056/25

The Malta Information Technology Agency (MITA) has established a Dynamic Purchasing System (DPS) for the procurement – whether by outright purchase or by leasing – of printers and scanners by Government Departments and Public Sector Entities. The Central Purchasing Body for this DPS is the Malta Information Technology Agency (MITA). The Contracting Authorities that can acquire supplies/services through this DPS are those listed in Schedule 1 (List of Contracting Authorities) of the Public Procurement Regulations.

The OJEU Contract Notice may be viewed here.

 

Background

The Malta Information Technology Agency (MITA) has established a Dynamic Purchasing System (DPS) for the purchase/leasing of scanners, printers and related supplies and maintenance services to be used by Government Departments and Entities.

MITA, as a Central Purchasing Body, shall be administering the DPS and evaluating those economic operators that meet the eligibility and selection criteria to be admitted to the DPS. All subsequent Specific Contracts shall be issued by the Contracting Authorities themselves.

 

Objectives

Contracting Authorities listed in Schedule 1 of the Public Procurement Regulations may issue specific contracts related to the procurement (purchase/lease) of printers and scanners, including:

1. Stand-alone printers (monochrome/colour)
2. Multifunction printers
3. Network multifunction printers
4. Large-format printers
5. 3D printers
6. Stand-alone scanners (flatbed, sheetfed, book scanners)
7. Consumables such as toners, cartridges, and 3D printing material but excluding printing paper

Equipment shall be procured in line with the applicable National Green Public Procurement Standards where Imaging Devices are concerned.

All admitted participants to the DPS shall be invited to tender for each specific contract, in line with the provisions of the General Rules Governing Dynamic Purchasing Systems v1.1.

The value of each specific contract shall not exceed the value of €139,000 excluding VAT (Schedule 2 Contracting Authorities) and €250,000 (Schedule 3 and Schedule 16 Contracting Authorities) unless otherwise instructed by MITA.

Term

The DPS shall remain established until the 2^nd September 2030 or until the budget available for the specific contracts has been utilized, whichever the earliest.

Budget

The maximum estimated value of the specific contracts envisaged for the total term of this DPS, is set at €5,000,000.

 

Link to DPS

 The EPPS link to the DPS is: https://www.etenders.gov.mt/epps/dps/prepareViewCfTDPSWS.do?resourceId=12455630

 

Guidelines and Templates

 

Name	Version	Date uploaded
Guidance Note for Contracting Authorities	1	04/09/2025
Specific Contract Template (Under €5,000) including baseline XML Structure	1	04/09/2025
Specific Contract Template	1	04/09/2025
Baseline Hardware Specifications	1	04/09/2025
Mandatory General Requirements	2	02/02/2026
Purchase Order Template	2	02/02/2026
Letter of Engagement Template	1	04/09/2025
Fees Schedule Template (Leasing)	1	04/09/2025
Fees Schedule Template (Purchasing)	1	04/09/2025
Templates Change Control	1	02/02/2026

 

Information Session 

Click here to download the Information Session presentation

 

 

Page last updated: 02/02/2026