Procurement of a Corporate Electronic Document Management System (CEDMS) - T035/23

The Malta Information Technology Agency (MITA) has issued an open call for tenders for the procurement of a Corporate Electronic Document Management System (CEDMS). The overall objectives of the project are as follows:

1. procurement of an electronic document repository and workflow management solution that will be used by Government to replace its paper Public Service File
2. implementation of two pilots to demonstrate the applicability of solution. The solution requires to scale to other sites to eventually completely replace the paper Public Service File.

 Once the contract is signed, the supplier will have to setup and configure the system and perform the necessary testing to achieve the expected User Acceptance Testing (UAT). A Pilot implementation will be carried out in two pre-selected Registries. The contract also provides for maintenance and support for a period of 9 years from System Go-Live, and for a number of hours which will be utilised on a pay-per-use basis to provide ongoing consultancy, enhancements, support and provide training as applicable.

More details are available in the tender documentation on ePPS.

The Contract Notice on the Official Journal of the European Union may be viewed from this link.

Clarification Meeting

An online clarification meeting will be held through Microsoft TEAMS on the 11 September 2023 at 10:00 (with an approximate duration of two hours) to answer any questions on the tender document which have been forwarded in writing, or are raised during the same meeting. Minutes will be taken during the meeting, and these (together with any clarifications in response to written requests which are not addressed during the meeting) shall be posted online as a clarification note.

In order to participate in the clarification meeting, interested tenderers are to register their interest and attendance by registering from this link.

A maximum of two representatives per tendering party may register by not later than 17:00 hours of Thursday 7 September 2023. A calendar invite with the link and instructions related to the proceedings of the online meeting shall be sent to all registered attendees.